Export clearance

WHAT IS EXPORT CLEARANCE AND WHAT IS IT ABOUT?

The export of goods outside the European Union is associated with the completion of many procedures during customs clearance. When exporting, there are no customs and tax fees to be paid by the importer, but when selling products abroad, you must take into account all formalities. Find out below how to safely export goods.

Comprehensive help from Embetim

We have many years of experience, which makes it easier for us to correctly interpret the regulations and apply appropriate procedures to the specificity of your transports.

We provide assistance in complimenting all documentation and pay attention to any deficiencies and inaccuracies, which allows you to significantly speed up the customs clearance itself.

In many cases, we advise you on how to optimally approach export customs clearance. Customs consultancy will significantly facilitate the transport of goods across the border.

We are a fully professional company with software compatible with the standards of the Polish customs administration, thanks to which we can quickly send completed files.

We guarantee the highest quality of our services. It will be confirmed by all our existing customers and large transport companies cooperating with us.

We deal with clearance in the procedure of exporting goods in the territory of the European Union and help to significantly speed up each transport.

We specialize in handling transports in the export procedure to the UK, where new regulations have recently come into force. We also help in exporting goods to Iran.

What is export customs clearance?

One of the most frequently used customs procedures in Poland is export. It is a legal term for goods exported outside the European Union. It will therefore be a shipment of goods to Ukraine, Switzerland or Norway. The situation is similar for transport to other EU countries, but through the territory of a non-EU country, or in the case of water and air transport. Such shipments must be cleared by export customs.

In the case of export, no customs and tax fees will be charged, but all formalities must be completed. However, it is not easy. It is very easy to make a mistake in the maze of complicated regulations and unclear instructions. Incorrectly classified goods or the lack of a document may not only significantly delay the export clearance, but also result in a penalty notice. For this reason, it is worth using the help of experts.

What documents will you need when submitting the application?

Basic documentation that you should collect before completing the declaration to the customs office includes:

• a commercial invoice that allows you to determine the value of the export,
• waybill,
• invoice for transport and its organization,
• packing list, i.e. instructions on how your goods are packed during transport,
• other documents that may be of importance under separate provisions.

The application must be completed in the electronic system. It is recommended that the documentation be completed by an agency specialized in tasks such as Embetim. This will avoid errors and ambiguities that may hinder export customs proceedings.

After the goods have been exported outside the European Union, the export procedure is closed by the customs office, and the confirmation of this event is sent to the exporter.

Method of declaration of the export of goods

As a general rule, the declaration of exportation of goods should be in electronic form. The appropriate form should then be sent to the AES / ECS2 system, where the e-Export service is available. This form applies to both standard declarations and the simplified procedure.

However, other forms of filing are also possible. The paper form is acceptable in the event of system failure and by travelers. In some cases, as defined by EU Regulation 2015/2446, it is also possible to report or perform other activities.

In the case of standard export of goods outside the EU, carried out by Polish enterprises, it is necessary to register in the system, obtain an EORI number and send electronic documents to the system.

It is not an easy task, so it is worth having the support of professional customs agents. The Embetim Agency employs only specialists who are well-versed in the correct completion of this type of documents. By using our help, you will certainly not make any mistakes when submitting your application. In addition, we will also advise you on the optimal method of export.

How long can export customs take?

In the case of export customs clearance, it is important to complete all formalities. They can be made without the participation of the goods themselves, which means that the clearance time at the border itself is very short – it consists in presenting the relevant documents.

However, the formalities themselves can take days or weeks if the application is completed incorrectly and needs to be corrected. First of all, the time to collect all the required documents may be longer if the transport company does not know what attachments are necessary in the case of a declaration. Therefore, it is worth contacting a specialist at this stage, who will indicate what documents should be collected. Then fill in the application and send it to the system. For a skilled agent, it is several minutes of work, for beginners, even a whole day of searching for the right recipes and other important information.

Then wait for a reply, and after receiving an electronic confirmation of passing the clearance, you can cross the border and complete the export customs clearance procedure. At this last stage, however, it may turn out that the goods do not agree with the completed application due to some mistake made at an earlier stage. In this case, it will be necessary to write a correction of the declaration, which will result in significant delays in transport.

For this reason, it is better to hire an agent from Embetim who will handle the whole matter quickly and efficiently. You will be guaranteed no errors, and the check-in itself will be carried out quickly, without undesirable delays.

Exports outside the European Union

In the case of export outside the European Union, it is also necessary to know the legal provisions in force in the importer’s country. Failure to comply with such formalities may result in failure to pass the import clearance procedure and return the goods.

Exports to Great Britain can generate big problems. Until recently, it was a member state of the European Union, which involved a very simplified procedure for the carriage of goods. Currently, however, new legal provisions are in force in this area. An example is the obligation to register in the GVMS system, which has been operating since January 1, 2022. Constantly introduced changes require extensive knowledge of the legal procedures in force. Our customs agents closely follow all changes and are always able to determine the currently applicable procedures.

Major changes are also taking place in the field of trade with Iran. Here, too, we are constantly up to date and we can provide you with comprehensive assistance in exporting goods to this country. It is worth relying on a proven team of specialists who will ensure the safe transport of goods without any problems with documentation.